Best Small Business Project Management Sofware (2023)

Best Free Project Management Tool

Although most project management software for small businesses will cost you a monthly fee, some free options are available.

So, if you are looking for a project management solution but don’t have the budget to pay for one, there are a few excellent tools!

Project management apps such as Trello, Asana, and ClickUp make it easy to manage projects for free.


Trello describes its free project management tool as best suited for individuals and teams needing to organize any project.

In addition to unlimited cards, Power-Ups per board, activity log, and storage, Trello’s free plan includes several other tools.

For example, this software for small teams includes the following features:

  • Custom backgrounds and stickers
  • Assignee and due dates
  • iOS and Android project management apps
  • Two-factor authentication

Trello’s project management platform allows for more Workspace commands, advanced features, and collaborative features when you switch to a paid plan.

Still, managing projects for free is simple with Trello.


Asana is one of the best project management apps that won’t cost you a thing with the company’s most basic plan.

Also, you do not have to worry about price increases after a specific time because Asana’s Basic plan is free.

Some of the unlimited features you will get with Asana’s project management tool include the following:

  • Tasks
  • Project
  • Messages
  • Activity log
  • File storage

There are also file-sharing features, time-tracking integrations, task lists, and project overviews and briefs.

Asana’s intuitive interface allows over 100 free integrations, making complex tasks more manageable.


ClickUp is another of the best project management apps offering a free plan.

With 100 MB of storage, your small team will have plenty of room for resource planning, and portfolio management.

Also, ClickUp’s free plan allows for better collaboration between software developers, managers, and other team members.

Native time tracking and two-factor authentication are two additional features ClickUp includes.

Managing projects is intuitive with ClickUp, and the basic features provide plenty of desirable organization and communication tools.

What is Project Management Software?

Project management is a tool that helps teams and individuals streamline their daily processes and organize big projects.

The best project management apps for small businesses make it easier to organize projects, create tasks, check task status, control costs, assign resources, and much more.

This type of software aids in the efficient execution of all stages of a project and ensures that everyone involved is working towards the same goal.

How We Choose a Project Management Software

Collaboration for Teams

Collaboration abilities are among the most important factors to consider when choosing a project management app.

With tools such as file sharing, conversations, task assignments, time tracking, and notifications, it’s easy for teams to work together efficiently.

The best project management apps let you collaborate with clients and team members in real time and provide an interactive platform for effective communication.

Collaboration ensures that each team member is aware of progress and can contribute to the final outcome.

By selecting a project management platform with excellent collaboration abilities, your small team will be able to manage projects more effectively and ensure everyone on the team is on the same page.

Collaboration for Clients

In addition to collaboration for teams, the best project management software for small teams should also include collaboration abilities for clients.

The best project management apps provide an easy way to keep clients in the loop and get their feedback quickly and easily.

Having a platform where clients can view progress, comment on tasks, and be updated on any changes makes it easier to build strong relationships and keep them engaged in the process.

This is especially important when working with international clients, as remote collaboration can be challenging.

Therefore, it’s best to find resource management that works for multiple languages if you have international clients.

By selecting a project management app that offers easy collaboration for clients, you can communicate effectively and deliver projects on time and within budget, even if you do not have a dedicated project manager.


Integrations are also necessary when choosing the best project management software for small teams.

The best project management software will integrate with other business tools such as CRM, accounting software, customer support systems, and more.

The integration allows teams to access the data they need in one place, eliminating the need for manual work or switching between multiple tools.

Integrations in PM software also enable teams to automate mundane tasks, making it easier to focus on more important things such as project planning and execution.

By selecting a project management software for small business teams with robust integrations, managing projects is efficient and straightforward to streamline processes.

Customizable Views

Another essential factor to consider when choosing project management software is customizable views.

The best project management app provides an easy way to create custom views of tasks and projects, allowing teams to prioritize their work more effectively.

With customizable views, you can see the progress of individual tasks or milestones, get an overview of all projects, and filter tasks by category or person.

Therefore, small teams and their members can only focus on their tasks and not anything else happening within unlimited client accounts.

Customizable views make it easier to manage the entire project, ensuring that each team member is aware of their progress and helping to keep everyone on track.

By selecting PM software with customizable views, your small business will be able to stay organized and increase productivity.

Team Roles and Permissions

An essential factor for management software for small teams is to consider team roles and permissions.

By setting up roles and permissions, you can ensure that everyone involved in the project has access to the resources they need without compromising security or data integrity.

Team roles and permission levels should be customized for each user, as different members of your team will require different levels of access.

For example, a project manager might need complete control over the project, while a junior member should only have access to specific tasks and resources.

Sometimes this resource management tool isn’t available with a free plan, but this feature is worth paying for if you have an account with unlimited users.

By setting up roles and permissions in your project management software, you will be able to ensure that each team member has the access they need to do their job efficiently.

In conclusion, team roles and permissions are essential factors when choosing project management software.


Notifications are also important factors for project management software.

Notifications can help keep everyone on task and ensure no deadlines are missed.

They can also alert clients to changes so small teams stay informed about the progress of their projects.

Also, notification software for small business organizations can remind people about long-term tasks and ensure the team is on track to complete the project.

By selecting a project management software with customizable notifications, your small business can keep projects running smoothly and get the most out of their time.

Wrap Up

Project management software can be a powerful tool for any small business.

With the right features and integrations, your team can collaborate effectively and complete projects on time and within budget.

By selecting the best project management software for your company, you will be able to manage projects efficiently and keep everyone on the same page.

Now that you know the key features to look for in project management software, you can start looking for the perfect solution for your business!

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